Before opening bookings for a HYROX-focused session, test whether people can move through its stations with the equipment, coaching and floor space available. A class can fit the booking limit and still develop a queue at one machine.
In its 8 September 2026 announcement, Infront reported over 1.4 million participants in the 2025/26 HYROX season. That is event participation, not a unique-athlete count or evidence of demand at your gym. Use a supervised operational dry run to decide what your proposed format can accommodate.
Separate the booking cap from station throughput
The booking cap is the number of places you offer for the whole session. Station throughput is how many people can pass through a particular resource over time. Both matter, but counting equipment alone cannot tell you whether arrivals will bunch up.
Start with the coach’s proposed format and a floor sketch. Mark equipment, approach and exit routes, waiting positions and the coach’s working position. Include any resource borrowed by a neighbouring PT appointment or class. The coach and operator determine participant suitability and the physical setup; this worksheet supplies no universal safe class size.
Copy this dry-run worksheet
Complete one set of rows for each station. Use a paper sheet or shared document, and record the format version and test date so later changes remain traceable.
- Resource: station name, usable equipment count and items shared with other activities.
- Planned users: total bookings and planned simultaneous users at this station.
- Observed timing: arrival times, start times and time until the resource is available again, including handover or reset. Record the range observed.
- Queue: longest observed queue, waiting time and where people waited.
- Movement: approach, transition and exit space; crossings or blocked access observed.
- Coach visibility: what the coach could see from the planned position, and when supervision required moving away.
- Conflicts: equipment claimed elsewhere, late arrivals, unavailable items and any cancelled or modified rounds.
- Changeover: actual finish, equipment reset and room-ready time before the next booking.
- Review: named owner, unresolved issue, single proposed change and retest date.
Ask an observer to note times while the coach supervises. Do not leave the coach responsible for a stopwatch, queues and everyone’s movement simultaneously. Test the actual layout and staffing you intend to use.
A hypothetical queue: six bookings, two machines
All numbers in this example are invented to explain flow, not to prescribe training. Suppose one station has two identical machines. Each user occupies a machine for 90 seconds, including handover, and a pair arrives every 60 seconds.
- Pair one: arrives at 0 seconds, starts immediately and releases both machines at 90 seconds.
- Pair two: arrives at 60 seconds, starts at 90 seconds and waits 30 seconds.
- Pair three: arrives at 120 seconds, starts at 180 seconds and waits 60 seconds.
Under these simplified assumptions, the station handles about 1.33 users per minute: two machines multiplied by 60/90. Arrivals average two users per minute. Six available booking places do not remove that mismatch.
One possible operational change is spacing pairs 90 seconds apart. That removes the queue in this idealised example, but changes the timetable. Another is reviewing the equipment allocation, which may affect space and neighbouring sessions. Choose one change and retest; do not shorten someone’s training simply to make the arithmetic work.
Test the edges of the timetable
Repeat the observation across a complete changeover. Include an ordinary variation such as an equipment reset taking longer than expected. Record exceptions instead of excluding a disrupted round from the notes. Check whether a queue hides another station from the coach or spills into someone else’s route.
For shared rooms and coaching time, use the companion guide to scheduling personal training and group classes together. The broader 2027 operator plan helps decide whether this test deserves resources alongside other proposals.
Make the booking decision after the review
The review owner records one outcome: run with the tested format and booking cap; revise and retest; or postpone. Keep the decision linked to the observed layout, staffing and timings. A different room, resource conflict or format warrants another review.
Bring your tested timetable and resource checklist to a FITsociety demo, using our software for HYROX gyms page as a starting point. Review your actual booking process with us; the physical dry run remains your team’s work.
Frequently asked questions
Can I calculate the booking cap from machine count?
Machine count is an input. Arrival spacing, observed occupation time, transitions, supervision and competing uses also influence the format you can run.
What should we change first if a queue forms?
Identify its cause, then test one operational variable, such as arrival spacing or equipment allocation. Record the effect elsewhere before changing the booking cap.
Does this worksheet require specialist software?
No. A floor sketch, observation sheet and clock are enough to start. Choose software after clarifying which booking and staff workflows need support.
Where do we check official branding or affiliation?
Consult the current HYROX365 Training Club information and programme terms, and ask HYROX365 about your intended use. This operational worksheet does not establish official affiliation.
