Class yield
Calculate revenue, costs, profit, occupancy and the break-even point of a group class. For drop-in classes, class cards and memberships.
Starting value. Change it.
Participants by payment type
Class costs
The start is 1 class per week. A month uses 4.3 weeks, a year uses 52 weeks. This is your input, not a market price.
Per week
Revenue 134.50
Costs 40.00
Result 94.50
Per month
Revenue 578.35
Costs 172.00
Result 406.35
Per year
Revenue 6,994.00
Costs 2,080.00
Result 4,914.00
At full capacity this class would bring in 57.64 extra. 6 empty spots leave 2,997.43 per year if those spots reach the average revenue per participant. This is a scenario on your input, not a promise.
Know this automatically every week. With FITsociety you manage members, memberships, classes, bookings and payments from one system, so you do not collect these numbers by hand.
The yield per person depends on the payment type. For a drop-in class, that is the price of the class. For a class card, that is the price of the card divided by the number of classes. For a membership, that is the price divided by the expected average use in the chosen period. The class revenue is the sum of that yield per person times the number of participants of that type. The result is the revenue minus the costs. At 0 capacity, 0 participants, 0 revenue, 0 classes on the card or 0 expected use, nothing is divided.
A class pays off when the result is above zero. The revenue of that one class is then higher than the costs of that class. A full class is no guarantee. If the spots are full with a low yield per person, the result can still be negative. Look at the result and the margin, not only at the occupancy.
Include the costs that belong to this class. Coach, location, equipment or towels are examples, not fixed fields. You give each item its own name and an amount. Costs you make for the whole week, you convert to this class. If you do not, the class looks more profitable than it is.
Divide the costs by the revenue per participant and round up to whole participants. Half a participant does not pay. That number is how many paying participants you need to cover the costs of this class, with the mix you entered. If the mix changes, the revenue per participant changes, and so does the break-even point.
Revenue per participant divides the revenue by who is there. If you divide the same revenue by the capacity, you see what an available spot yields on average. Empty spots push that number down. If the class is not full, the page runs a scenario: what those empty spots would yield extra if they reached the average revenue per participant, per class and per year. That is a scenario on your input, not a promise.
A drop-in class counts the price you enter. A class card spreads the price of the card over the number of classes on the card. A membership spreads the price over the expected average use in the period you choose: a week, 4 weeks, a month, a quarter or a year. A month is not 4 weeks. Being allowed twice a week is not the same as average attendance. That is why the field is called expected average use. An optional maximum use is not included in the revenue.
The result rises when the revenue rises or the costs fall. More participants up to the capacity, a higher yield per person, or a cost item that comes out lower. An extra participant only helps if they bring in more than the extra costs. The numbers in the fields are a starting value. Change them. It is not a market price.